Responsibilities:

• This position involves strong partnership with the CEO and managing a complex calendar that includes scheduling meetings and travel, video conferences, off-site and internal events;
• Managing the Odoo system and supervise implementation and data inputs;
• Managing contracts, invoicing and coordination with accounting teams;
• Administrative responsibilities will include, but are not limited to, the following:
  • Serving as a first point of contact for the senior executive and developing systems to prioritize the executive’s time and activities;
  • Providing appropriate materials to prepare the CEO in advance of meetings;
  • Drafting correspondence and memoranda, editing meeting minutes, creating PowerPoint slides, answering, and screening the CEO’s calls and directing inquiries to the proper party within the team;
  • Making travel arrangements (airline and hotel reservations) and processing expense reports;
  • Managing the office services function with appropriate facilities representatives including safety and security protocols, and maintenance of the copy room, office supplies, and pantry;
  • Creating PowerPoint presentations and assisting with maintenance of various Excel spreadsheets and other documents as needed;
  • Preparing event and meeting materials including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating of materials;
  • Establishing and maintaining effective cooperative professional business relationships with all levels of management, employees, and outside clients;
  • Acting as a creative problem solver, liaison, and facilitator in managing support responsibilities;
  • Coordinating conference/meeting room set up, ordering catering, and coordinating meeting logistics;
  • Providing back up assistance to other administrative support team members as needed.

Required skills & experience:

• Bachelor’s degree in Economics or related field preferred;
• Fluent in English;
• Must have proven experience supporting senior executives in a fast-paced and demanding corporate environment;
• Excellent verbal and written communication skills;
• Excellent organizational skills and attention to detail;
• Excellent time management skills with a proven ability to meet deadlines;
• Ability to function well in a high-paced and at times stressful environment;
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems;
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Experience with Odoo is a PLUS.

We offer:

• Work hours: 03:00 pm to 11:00 pm CET;
• Fun working environment;
• Benefits package;
• Excellent central Skopje office location;
• E-Learning course collections.

All interested candidates should send their CV at executiveassistant@bransysgroup.odoo.com with Subject: “Executive Assistant, Skopje”.

*Only shortlisted applications will be contacted.

**Incomplete applications will not be considered.